It’s that time of year again…graduations are happening all over, high school, college, graduate school – it doesn’t matter what level, it’s a wonderful occasion and deserves an equally wonderful celebration.
Over the years, we’ve learned some things that might help with your planning and wanted to share. The first consideration is the date – when is the best time to celebrate? While the instinct to schedule the party immediately after the graduation is strong, more and more families recognize that the graduates are happier when events are scheduled for a different time. That way they get to focus on their classmates, and fully experience all the emotions and excitement of their day. These days, we’re seeing graduation parties starting in May, and continuing throughout the summer – reach out to your guests, see what works best, and most importantly try to coordinate with the friends closest to the graduate, so as to limit overlapping parties!
Other concerns – location, length, menu for example – all tie together, and can be very weather dependent. Here in the Northeast, with summer comes thoughts of backyard gatherings, but what if the weather goes bad? Scheduling one date can be difficult enough, thinking of a rain date just makes it that much harder. If your dream celebration is outdoors, or if your house isn’t big enough for all the friends and family that want to join in the big day, you can consider renting a tent. There are tents of all sizes, from basic coverings to tents with walls and air conditioning, should you prefer. Add some tables and chairs, and you’ll have one less thing to worry about that day.
Weather, length and location are also important considerations when it comes to planning a menu. Too hot a day, or a party scheduled to go several hours to accommodate guests coming and going, and you’ll need to be sure that hot food stays hot, and cold food doesn’t warm up, to ensure the food stays safe to eat, and tastes wonderful. Smaller options such as hors d’oeuvres and finger foods, which can be replenished throughout the event, or hot foods served in chafing dishes are just two options here. Also, make sure you don’t over-plan – if your event is just one of a few that your graduate’s guests might attend, chances are they won’t eat quite as much as you’d expect – they’re here to celebrate the occasion, and the food should compliment it, rather than steal the spotlight from the real star of the day.
One last thought – in terms of a cake, consider taking a different approach, especially if you’re hosting a party where guests will come and go – go with cupcakes. This unique take on dessert is easily replenished, and will look much neater than a cake that is cut up earlier and put out to serve!
Give us a call, and we can help you with all your planning, so you can focus on the important stuff – celebrating with your graduate!